Apna School Management Software
Apna School Management Software is a fully offline, all-in-one solution designed to streamline school operations. It covers modules like student and staff management, fees, library, transport, hostel, exams, and accounting. The software automates attendance with machine integration and sends real-time SMS alerts to parents. It simplifies data handling, admissions, and class promotions with easy export options. Ideal for schools seeking efficiency, accuracy, and effective communication.
Software Modules Includes (In Brief)
Administrator
Handles Enquiries, Entrance Test, Academic Calendar, Shift/Classes/Subjects Setup, and Backup & Restore Database
Student Management
Includes SR Type creation, SR Register, Admission Form, Section Allocation, Attendance, Student Complaints, and various Certificates (e.g., TC, I Card)
Faculty/Staff Management
Includes Category & Grade setup, Staff Entry, Attendance, Scheduling, Salary Finalization (with Attendance Calculation), Promotion/Demotion, and Reports
Fees Management
Supports fee creation (group/individual), Fee Collection Report, Due List, SMS Notifications for Dues, and Summary/Details
Library Management
Includes Book Data Entry, Issue, Return, Tracing, and Barcoding
Conveyance Management
Manages Bus Details, Contract Details, Transport Fees, Route Setup, and Seating Arrangements
Hostel Management
Manages Room Allotments and Cleaning Schedules
Exam System (Rajasthan & CBSE)
Handles Class Test, Mid Term, Half-Yearly, and Yearly Exams, Marks Entry, Mark Sheet Printing, and Sitting Arrangements
Finance & Accounting
Includes Account Creation, Payment/Receipt Management, Cheque Handling, Statements, Trial Balance, and Balance Sheet Printing
New Session Creation
Promotes students to the new session while retaining previous year’s SR Number and Fees Balance
Perfect Integration
SMS Functionality
Mobile SMS Integration to Send SMS as Information
- Mobile SMS Integration to send information
- Fees Deposit/Fees Dues notifications to students
- Daily Attendance updates (Present/Absent with In/Out Time)
- Welcome SMS at the time of enquiry
- SR Record Entry/Confirmed Admission Information
- Parent-Teacher Meeting Information
- Sudden School Leave notifications
Easy to User Service
Various Message Templates Available. Just Copy & Use
Save time and effort in crafting messages from scratch with our collection of pre-designed message templates
Attendance Machine Connectivity for Automation
Streamline your attendance management process with our cutting-edge solution that offers seamless connectivity with attendance machines
Automatic SMS Sending for In/Out Time of Students
Enhance parent communication and keep them informed about their child’s attendance effortlessly. Our system automates SMS notifications for students’ in/out times
Auto SMS for Staff Delay Entry in School
Maintain punctuality among staff members and optimize staff management with our auto SMS feature for staff delay entry
API Settings for One-Time Preparation
- Student/Staff Separate Attendance Management.
- Option to Turn SMS On/Off
- Real-Time Import of Data from Attendance Machine
Quick SMS for Swift Communication
Categorized Data to Make SMS Sending Easier
- Class-Wise Separate Student/Staff List
- We Can Add More Numbers from Outside the School
- Use Template – Correct It and Send
Birthday SMS Wishes for Special Moments
- Classified List of Students/Staff
- Select Student/Staff and Just Click on the ‘Go’ Button
- A Greeting SMS Will Be Received by Parents
Manage Enquiries in an Easy and Efficient Way
- Entry of Each Enquiry
- Classified List with Confirmed/Pending Admissions
- Entrance Exam Management with Paper Submission/Schedule
Manage Classes / Rooms / Class Teachers
- Creation of Classes
- Unlimited Sections and Maximum Strength
- List of Classes
Sr. Classes Management
Manage Streams / Subjects / Classes / Rooms / Class Teachers
- Creation of Streams, Subjects, and Classes.
- Unlimited Sections and Maximum Strength.
- List of Classes
Export Anytime Your Student/Staff Data to Excel
- Classified by Class-Section/Admission Date.
- Various Filtrations along with TC/Regular Students.
- All Working or Non-Working Employees’ Data.
Student Record Forms and Reports
Unlimited SR Register Classification Creation
- Divide groups of classes with a separate SR system.
- Set separate TC titles, ID card, and mark-sheet formats.
- Maintain unique SR series for each SR
Student SR Record
- Prepare the SR register the same way as physical registers.
- Multiple lines for class promotion as well as TC date.
- Auto-entry system at the time of class promotion.
Student Admission Process
- Prepare the SR register the same way as physical registers.
- Include multiple lines for class promotion as well as TC date.
- Use an auto-entry system at the time of class promotion.
Activate / De-Activate Students
- Define class roll numbers.
- Deactivate students who are not regular or have not deposited fees.
Student List & Various Certificates
- Various certificates, category reports, and fees labels.
- Marks entry sheet and CBSE TC issuance.
- Various types of student reports related to the education department.
Search Student on Various Conditions
- New admission categorized by General, ST, SC, OBC.
- Aadhar card and previous TC status (updated or not).
- Search based on present or left status, and serial order (name, birth date, SR, etc.).
- Search for incomplete records to complete data.
Student Attendance
- Manual attendance of students.
- Send absent/present student mobile SMS to parents.
- Save multiple days’ attendance in one click.
Fees Related Forms And Reports
Fees Setup - Class Wise
- Set all heads (particulars) for class-months with the last date.
- Print quotation for cross-signature from parents and staff.
- Copy option available for similar fees classes.
Fees Setup - Student Wise
- Set heads for individual students.
- Users can provide concessions with percentage (%) or amount.
- Both increase and decrease options are available.
